Legal Assistant - Transactional Real Estate

Location: San Diego, CA (On-Site)
Employment Type: Full-Time
Hours: 8:00 a.m. - 4:30 p.m. (7.5-hour workday)
Salary Range: $85,000-$95,000 annually
Actual salary will depend on relevant experience, job-related skills, and qualifications.

Benefits:
Paid Medical, Dental, and Vision Insurance | 401(k) Plan

Position Overview

A leading San Diego law firm seeks an experienced Legal Assistant - Transactional Real Estate to provide dedicated support to a senior real estate partner with a fast-paced and growing commercial real estate practice. This is a high-responsibility role supporting an attorney with a substantial billable workload exceeding 300 hours per month.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities in a high-volume transactional environment. This role offers the opportunity to work closely with sophisticated commercial real estate matters while being part of a collaborative and professional firm culture.

Key Responsibilities

• Provide dedicated 1:1 administrative and transactional support to a senior real estate partner.
• Manage attorney time entries and billing processes using 3E Elite.
• Handle all non-billable administrative tasks, including scheduling, correspondence, document organization, and file management.
• Prepare and submit conflict checks, open new matters, and draft engagement letters and conflict waiver agreements.
• Assist with commercial real estate and corporate transactions by organizing and assembling closing deliverables and preparing comprehensive closing binders.
• Utilize common commercial real estate forms and resources, including AIA, AIR, and CAR.
• Order and manage lien, UCC, and litigation searches as part of due diligence efforts.
• Draft, redline, review, and revise transactional documents, including leases and purchase and sale agreements.
• Support business entity formations and ongoing compliance for corporations, LLCs, and limited partnerships, including:
  • Preparation and filing of organizational documents
  • Statements of Information
  • Notices of Transaction
  • EIN applications
  • Annual reports and franchise tax filings
• Coordinate with state agencies and service providers to obtain Certificates of Formation and Certificates of Good Standing in multiple jurisdictions.

Required Qualifications

• Minimum 5 years of experience as a transactional legal assistant.
• Prior experience supporting commercial real estate development, acquisitions, and transactional matters.
• Strong administrative skills with advanced proficiency in MS Word, Excel, and Outlook.
• Excellent word processing, proofreading, and document formatting skills.
• Strong written and verbal communication abilities.
• Exceptional organizational skills and attention to detail.
• Ability to work collaboratively and efficiently in a fast-paced, high-volume environment.
• Tech-savvy with experience navigating AIA, AIR, and CAR systems.